Finance Officer at CARE Bangladesh
CARE Bangladesh has published a job circular for the position of Finance Officer.
Position Title: Finance Officer
Location: Cox’s Bazar Regional Office.
Duration: Duration of the Contract will be up to April 30, 2024 with possibility of extension
I. Job Summary:
CARE is one of the world’s leading international humanitarian and development organizations, committed to helping people in poor communities improve their lives and alleviate poverty. Founded in 1945, CARE is working across 103 countries to fight global poverty and marginalization. CARE has been active in Bangladesh since 1949 being one of the largest country offices of CARE. CARE works to help people achieve social and economic well-being, while being among the best in their fields. In CARE, put women and girls at the center of our work because we know that we cannot overcome poverty until all people have equal rights and opportunities. CARE Bangladesh is currently shifting towards a program approach, where it has developed longer-term impact visions to have more sustainable changes in the lives of the extreme poor and marginalized.
The Finance Officer is responsible for all financial data through accurate data entry and management of financial data by ensuring relevant & complete supporting documents are included with transactions before entering into the system. This includes payments processing, receipts management, accounting adjustments, payroll entries, vendor payments, sub award payments, PO and non-PO based payments, property rental payments, and any other financial transaction required for operations. The Finance Officer is responsible for checking/reviewing procurement bills/invoice and ensures its timely payment, timely communication with relevant departments/staff on lack of proper documentation to complete the payment. He is responsible for checking all service invoices before making any payments. He will record entries in Peoples Soft for processing payment in compliance with the rules & regulations of the Government. He will prepare Tax/VAT Statement and makes deposits in the Bank as well as submit regular report to NBR authority. He will also be responsible for processing fund disbursement to the Field Offices. He will review all Sub grant expenses and ensure advance and adjustment. The Finance Officer – Accounts will prepare forecasting cash flow and Intra company billing. This position is also responsible for providing all required support to other finance colleagues to ensure satisfactory services to all clients. Finance Officers ensure the accuracy of data stated in all balance sheet accounts, closely monitor the status of all payable/receivable accounts, and coordinate with other departments as needed on receivables. He also undertake Accounts related analysis functions.
|II. Responsibilities and Tasks:||% of Time|
|Responsibility # 1: Check and Review all Bills/Invoices related to payment||40 %|
|Check bills and pass necessary entries in Peoples SoftEnsure that the invoices are processed with all necessary supporting documents in compliance with CARE policies and proceduresEnsure proper charging instruction and approval in accordance with ASLEnsure invoices are processed in compliance with Income Tax and VAT rules & regulations as per the prevailing policy of the National Board of Revenue (NBR), Government of BangladeshMonitor all advances and ensure its timely adjustmentEnsure timely communication with relevant departments/staff on lack of documentation to complete payments without deviating the standard CO payment timing, taking proactive actions to inform relevant parties on possible delays due to improper documentation.Responsible in making sure complete documentation supports all transactions before being entered into the system.Ensure the Peoples Soft entries for donor fund transfers and intra company transactionPerform AR transactions in Peoples Soft|
|Responsibility # 2: Partner NGO Fund Management||05%|
|Ensure advance disbursement to sub grantees within standard timeReview sub grant agreement and ensure all the necessary supporting documents are attached and in compliance with CARE sub grant policies and proceduresEnsure liquidation of advances as per sub grant agreements before disbursement of next advanceReview financial statements of sub-grantReview approval authority as per ASL and make adjustments to CO ASL periodically with the support from Accounts Manager.Make adjustments in the system where requiredReview advances to sub-grantees on a monthly basis and follow up for necessary adjustment.|
|Responsibility # 3 : Deduction of Tax and VAT||10%|
|Deduction of Tax and VAT as per the rules and regulations of the GOBPreparation of monthly statement against deducted tax & VAT and deposited to Govt. TreasuryPreparation of Tax and VAT related certificate and send to vendor as per requestRespond to Tax and VAT authorities in response to any query|
|Responsibility # 4 : Support Cash Management||10%|
|Review field office fund request and transfer accordinglyCollect cash forecasting amount from field officesCollect forecasting amount of sub-grant fund from different projectsPrepare monthly cash flow statement|
|Responsibility # 5: Preparation of monthly reports||20%|
|Preparation of Leave accrual report for National and International staffsPreparation of account code wise schedules and reconciliations on 134200, 238100, 238102Make necessary action for adjustmentReconcile PID wise AR balances with Trial BalanceBank reconciliationKeeping ledger for manual tracking of vendor advance, staffs advances, project advances|
|Responsibility # 6: Coordination of Internal & External Audits||10%|
|Responsible for addressing any audit query related to financial transactionsAssist the Section Manager – Accounts for coordination of all internal /external auditsArrange or Prepare Donor/ FD-4 Audit Report as per Donor/ NGOAB formatFacilitate the external auditor during FD4 audit under NGO Affairs Bureau and assigned Project audit of CARE Bangladesh as per scheduled timePrepare necessary worksheets for audit reports, receive final audit report and forward to Program Department for their onward submission to NGOAB|
|Responsibility # 7: Upholding CARE’s Core value and ensuring its principles||05%|
|Comply and exercise the organizational values and cultureHelp to promote rights, governance and gender related initiatives.Contribute in Finance GPOG planning and support its implementation|
Responsibility # 8: Adhere to and support CARE Bangladesh’s Safety and Security policy and systems
As part of this role, the job holder will be expected to adhere to and support CARE Bangladesh’s Safety and Security policy and systems as part of their day to day duties, and comply, at all times, to safety & security protocols and directives, including reporting. Staff must maintain situational and self – awareness and be aware of the safety – security related consequences of their actions upon themselves, their team and the organization as a whole.
Responsibility # 9: Safeguarding
CARE is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and expects staff to promote the welfare of children, young people and adults at all times. CARE expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.
III. Reporting to:
Senior Finance Officer
Based in the Cox’s Bazar Regional Office.
|V. Qualifications & Experiences:|
|Master’s Degree in Accounting or Finance5 years experiences in relevant fieldCA course complete/ CMA Intermediate qualification is an added advantage.|
|Good accounting and financial analysis skillsKnowledge and experience on accounting softwareGood communication skill in English and BengaliAbility to work in a team with good interpersonal skills.Ability to prioritize activities, to act and decide promptly|
|VII. Authority: No supervisory responsibility|
|VIII. Contact Key Relationship:|
|Finance Controller, Section Managers, Section Support Managers, Project Coordinators, Various Coordination Unit and Departments, Field Offices, CD and ACDs|
|VIII. Key Relationships:|
|Project Coordinator, Senior Finance& Admin Officer, Senior Finance Manager, Upazila Implementation Officers , Senior Office Manager|
Candidates need to be highly motivated and committed to CARE Bangladesh’s vision, mission, and long-term development work to significantly improve the lives of the most vulnerable and marginalized Candidates must be capable of displaying great learning agility, support and encourage knowledge sharing across projects, for the ultimate benefit of all of CARE’s mission wide initiatives.
Attractive remuneration package will be offered to the really deserving candidate. Attractive remuneration package will be offered to the really deserving candidate. In addition, CARE offers Provident Fund, Gratuity, Festival Bonus, Leave Encashment, Life and Health Insurance, Working Mother Benefits etc
Interested candidates meeting the above requirements should apply through CARE Bangladesh’s e-recruitment site: https://career.carebangladesh.org/care-recruitment/home/jobDetails/994 on or before May 01, 2022.
- CARE Bangladesh aims to attract and select a diverse workforce ensuring equal opportunity to everyone, irrespective of race, age, gender, HIV status, class, ethnicity, disability, location and religion.
- Women are particularly encouraged to apply.
- Any personal persuasion/phone-call will result in disqualification of candidature. We guarantee an interview to disabled candidates who meet the essential criteria.
- CARE Bangladesh has a non-negotiable policy of ZERO TOLERANCE towards discrimination, harassment and abuse. All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of CARE Bangladesh.
- Internal and external applicants shall be treated equally in the entire selection process.
- To ensure transparent processes during recruitment, internal candidates should discuss potential applications with their Line Managers to ensure endorsement of their applications by respective Line Managers.
- There is no cost involved with applying for positions with CARE Bangladesh. Any solicitation of job application costs should be regarded as fraudulent.
Job Source: CARE Bangladesh CareerShare