Finance and Admin Associate : UNDP

Finance and Admin Associate (NPSA6), Patuakhali at United Nations Development Programme (UNDP)

United Nations Development Programme (UNDP) has published a job circular for the position of Finance and Admin Associate (NPSA6), Patuakhali.

Job Identification3281Locations

• Patuakhali, Bangladesh

Job Description

BackgroundUNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. The Livelihoods Improvement of Urban Poor Communities (LIUPC) Project (also known as National Urban Poverty Reduction Programme-NUPRP) builds on the experiences of the FCDO, UNDP and GoB funded Urban Poverty Reduction Project-UPPR (2007-2015), one of the largest urban poverty reduction intervention in the world which established a community based approach to reduce urban poverty working with more than 2,500 Community Organizations in 20 Pourashavas (Municipalities) and City Corporations. LIUPC will be implemented over a period of five years  to provide support towards contributing to balanced, sustainable growth and reduction of urban poverty in Bangladesh. LIUPC will work nationwide and cover poor people living in slums and informal settlements in selected Pourashavas and all City Corporations in Bangladesh.

The programme has five Outputs: 

Output 1: Strengthened pro-poor urban management, policy and planning 

Output 2: Strong community organizations and an effective voice for the urban poor built

Output 3: Improved economic and social well-being for the urban poor

Output 4: More secure tenure and housing finance for the urban poor

Output 5: Improved resilient infrastructure in, and serving, low-income settlements

The ultimate intended beneficiaries of this intervention are the poor and vulnerable urban people, now and in future years. Based on evidence outlined in the previous UPPR reviews and similar types of urban interventions in Bangladesh, the NUPRP reasonably expects a wide range of benefits to result from the interventions at community, municipal and national levels. Given the ever-expanding size of the urban centers and the populations that will be linked to employment opportunities, interventions targeting urban poor people should affect overall economic growth, income inequality, employment and the poverty situation.

The Local Government Division (LGD), Ministry of Local Government, Rural Development and Cooperatives and UNDP will be the Implementing Partners. 

In each town/city the Town Manager will lead the Programme Team comprising of programme staff and staff from the local government institutions. The programme will be managed by a Dhaka based Programme Board with the National Programme Director, Project Manager and UNDP representatives. In each town/city a Town Project Board will be formed with City/Pourashava Mayor and other members to approve work plan and monitor outputs.Duties and Responsibilities The Finance and Admin Associate will work under the supervision of the Town Manager for administrative and    day-to-day issues and under the overall supervision of the Operations Coordinator for technical (Finance, Administration and Savings & Credit management etc.) issues. Summary of Key Functions:

The Finance and Admin Associate will work under the supervision of the Town Manager for administrative and day-to-day issues and under the overall supervision of the Operations Coordinator for technical (Finance, Administration and Savings & Credit management etc.) issues. She/he will provide assistance to the Town Manager & project management team in financial and administrative management of the project offices in the town.

The Finance and Admin Associate will be responsible for following categories of tasks:

• Financial management
• Community savings and credit management
• Administrative management

Brief description of key functions:

Financial Management:

• Review the financial aspect of Community Contracts.
• Submit town level approved Community Contracts to the LIUPC HQ.
• Review the fund request of Community Contracts against the proposal.
• Follow necessary steps to disburse fund to community as per fund request.
• Review bill/voucher, records and monitor work progress of Community Contracts.
• Review procurement process of Community Contracts in-case of infrastructure materials.
• Facilitate different stages approval process and final settlement of Community Contracts.
• Assist to manage Climate Resilient Municipal Infrastructure Fund (CRMIF).
• Track the expenditure of different community contracts and report to management.
• Assist to prepare and revise annual budget in line with annual work-plan.
• Maintain budgetary control of programme activities.
• Prepare payroll sheet of town staff and advise bank to disburse fund.
• Perform bank dealings and maintain petty cash.
• Prepare voucher a nd keep accounting records.
• Deduct the VAT and Taxes in applicable sources and deposit to Govt. exchequer accordingly.
• Maintain different registers i.e. cash book, ledger, cheque, VAT and Tax.
• Assist town to disburse GoB fund following GoB rule and regulations.
• Prepare periodical financial report of different outputs for Town Project Board and LIUPC HQ.
• Monitor Operation and Maintenance Fund and prepare periodic report to management.
• Assist LIUPC HQ team to prepare guideline for Community Housing Development Fund (CHDF) and review the financial management of CHDF.
• Assist internal, external and statutory parties of Audit.
• Review the quarterly event budget in line with LoA budget and submit to PHQ on time.
• Organize necessary orientation for the town team on financial resource planning and compliance issues in consultation with PHQ operation team.

Community Savings and Credit Management:

• Orient – Community organizer and community facilitator regarding accounting system of Savings and Credit.
• Assist to conduct periodic Audit of Savings and Credit Groups.
• Assist Community organizer to prepare final accounts, profit calculation and  any other technical issues of SCGs.

Administrative Management:

• Provide logistic support to training/workshop/seminar.
• Documentation of Output, Finance, Admin and HR files.
• Maintain asset register and initiate periodical assets verification exercise.
• Arrange repair and maintenance of office vehicle/motor cycle and ICT equipment’s.
• Logistic support to Field Staff (UN ID card/Business Card/Stationary).
• Maintain stock of stationary, supplies, printing materials, Nutrition commodities etc.
• Maintain records of incoming and outgoing correspondences of LIUPC Town office.
• Assist LIUPC town for procurement of goods and services following PPR.
• Maintain leave record of LIUPC town staff.
• Supervise and monitor the activities of Messenger.
• Any other job as assigned by the management.

CompetenciesCore:

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross Functional and Technical Competencies:

Finance: 

• Accounting (General): Knowledge of Accounting Concepts, Principles, Frameworks, Standards, Regulations, Policies and trends, and ability to apply this to strategic and/or practical situations.
• Budget management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
• Financial planning and budgeting: Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.
• Financial reporting and analysis: Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.

Administration & Operations: 

• Assets management: Knowledge of policy & procedures on PP&E; ability to prepare financial statements on PP&E; maintain Asset Management Module in ATLAS, Asset Dashboard; develop supporting tools for assets certification and further enhancements for AM module; design and run training programs, etc. on assets management and assets recording; run AP- AM interface; perform AP-AM-GL reconciliation; perform analytical review of AM reports and asset information to ensure completeness and accuracy of asset information.
• Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving.

Communication: 

• Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally.

Required Skills and Experience Education:

• Bachelors’ Degree in Accounting or Finance. Specialized national or international certification in accounting and finance would be an asset.

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Experience:

• Minimum 3 years practical experience in financial management, financial monitoring, auditing and sub-grants monitoring.
• Relevant experience in development projects with either NGOs/INGOs, GoB managed projects, Donors or UN Agencies.
• Knowledge of IPSAS and/or IFRS is desirable.
• Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft (Atlas).
• Ability to think clearly and analytically.
• Ability to plan own work, setting priorities and completing it under pressure or when faced with competing demands.
• A sound knowledge of urban infrastructure and livelihood interventions for poor communities.
• A sound knowledge of Public Procurement Rules and Act.
• Ability to use Microsoft Office for reporting, presentation and financial control.

Language Requirement:

• Excellent knowledge of English and Bangla, both written and verbal.

Locations

• Patuakhali, Bangladesh

Contract Duration : 1 Year with Possibility for extension

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Deadline: 28 April 2022

Disclaimer
Important information for US Permanent Residents (‘Green Card’ holders) Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.  UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Job Source: UNDP Job Circular

See International NGO Job Circulars in Bangladesh

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