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Executive Assistant : British Council

Last Updated on December 13, 2022

Executive Assistant at British Council, Bangladesh

British Council Bangladesh has published a job circular for the position of Executive Assistant

About the job

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other’s strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Role Purpose
To provide proactive and effective management of the Country Director’s office and help to coordinate the Country Leadership Team so that British Council business is transacted in a timely, appropriate way. Provide administrative and operational support to high level visits and events.

Main Accountabilities
Country Director Bangladesh (30%)

  • Work independently and manage routine administrative work for the Director, eg managing email, diaries, arranging meetings and venues, meeting visitors, managing travel, document signature and supporting wider coordination across British Council Bangladesh teams.
  • Liaising with country/area teams to work on programme and all logistical arrangements for CD including speeches, visits and events – ensuring guidance is shared with teams in advance and high-quality briefing notes and speeches (where necessary) are prepared for all meetings and visits.
  • Manage directorate contacts, ensuring these are up to date at all times.
  • Liaise with communications team to agree content for Director’s external communication, incl. CD messages on corporate website and social media channels.
  • Act as single point of a contact for Country Director’s office for external stakeholders including following up all meetings and establish contacts with peers in key stakeholder and partner organisations. Liaise with key contacts at British High Commission Dhaka.

Bangladesh Country Leadership Team – secretariat (50%)

  • Work closely with the Bangladesh Leadership Team on team meetings, leading on scheduling meetings, preparing and circulating agendas, keeping minutes, noting action points and following up on actions until completion.
  • Lead on official visits and support coordination of cross-operation large-scale events and VIP visits, ensuring guest lists are up to date and high-quality programming and logistics.
  • Mobilise relevant teams to input to speeches linked to high level, cross-operation visits and events ensuring high quality briefing notes are prepared for all associated visit meetings. Produce accurate and timely minutes of meetings as required.
  • Coordinate onboarding of Bangladesh leadership colleagues, as necessary – liaise with relevant departments and HR to effectively oversee international mobility and national onboarding of Bangladesh leadership colleagues, including requests for asset procurement, IT support, overseeing scheduling of induction meetings.

Cross-cutting support (20%)

  • Lead and / or support implementation of actions plans related to cross-cutting issues such as Equity, Diversity and Inclusion (EDI), Environment, Safeguarding and Information Governance, liaising with relevant focal points.
  • Provide ad-hoc support to the Cultural Engagement and Facilities and Security team, particularly in relation to events and visits management.

The post holder will need to be flexible in terms of occasional in country travel and work.What We Require Of The Successful Candidate

  • Very good level of both written and spoken English at IELTS 7.

Qualifications

  • Minimum / Essential – Undergraduate degree or equivalent
  • Desirable – Master’s in Business Administration

Role Specific Knowledge And Experience

  • Essential – One year of relevant experience in an administration or coordination role
  • Desirable – Relevant Experience

Role Specific Skills

  • Teamworking
  • Ability to comfortably use British Council systems like MyHR etc.
  • General IT skills
  • Skilled in using MS office experience and experience in calendar management

Further Information
Pay Band – 4/H
Contract Type – Permanent (locally appointed)
Closing Date – 15th December 2022 (23:59 UK time)

Job Source: British Council Career

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